Free loss run request generator,
from a single USDOT number.

A free loss run request generator is a tool that composes the letter an insurance agency sends to a prior carrier to request the named insured’s loss history — pre-filled with the insured’s identifying information so the agent doesn’t have to retype it. The Native Base free loss run request generator is specific to commercial trucking: it takes a single USDOT number, pulls the carrier record from the FMCSA Census, Licensing & Insurance file, and Motus, and assembles a signature-ready request letter. No signup, no payment, no daily cap — 5 lookups per IP per minute.

No. There is no numbered ACORD form for loss-run requests — the industry practice is a one-page letter from the new agency to the prior insurer, on agency letterhead, signed by the insured. The Native Base free loss run request generator produces that letter in the standard format underwriters and claims departments expect, pre-filled from FMCSA Census, Licensing & Insurance, and Motus data. The ACORD 125 Prior Carrier and Loss History blocks then pull from the same underlying fields, which is why the same generator is the bridge between the lookup tools and a future full ACORD 125 pre-fill.

From the public FMCSA stack: the insured legal name, DBA, physical address, USDOT number, MC docket number, prior insurer name, prior policy number, prior coverage type (BMC-91 BI/PD liability, BMC-34 cargo, etc.), prior policy effective date, the insured’s verified email and phone from Motus, and the authorized signer (first listed officer with title). Approximately 12–15 fields on a typical commercial carrier’s letter pre-fill from a single USDOT.

Five categories: (1) your agency letterhead — agency name, agency address, your name, your email, your phone; (2) request specifics — request date defaults to today, period requested defaults to 5 years; (3) the prior insurer’s claims contact — address, loss-run email, fax — which FMCSA does not publish; (4) any field where FMCSA’s public record is empty, e.g. FEIN (never in FMCSA), missing officer, or a carrier with no active insurance filing; (5) the insured signature and date, which the carrier signs in pen on the printed or emailed letter.

FEIN is not published in any public FMCSA dataset — confirmed against the az4n-8mr2 carrier-census Socrata resource. State Secretary of State filings occasionally include EIN but adoption is rare and inconsistent across states. For the loss run request the insured supplies their own FEIN at signing — it sits next to the signature block precisely so that step happens once, in pen, with no data entry on the agent side.

The FMCSA Licensing & Insurance file publishes the insurer’s name and policy number but not the insurer’s loss-run intake contact. That contact lives in the insurer’s internal claims directory — agents typically have it bookmarked. A future enrichment lane will add a carrier-claims directory lookup; for now the field is highlighted in amber so the agent knows it’s the only insurer-side blank to fill.

Yes. Every field on the loss run request generator has an override input on the right-hand editor panel. Typing into an override input replaces the letter copy live; clearing the input restores the pre-filled FMCSA value. Useful when an MCS-150 hasn’t been updated yet, when the insurer changed names, or when the policy effective date shown is the renewal rather than the original.

Yes. The Copy for Email button writes both a rich HTML version (with the policy table rendered as an HTML table for Gmail and Outlook compatibility) and a plain-text fallback to your clipboard. Paste directly into a new Gmail or Outlook message — the formatting, the policy block, and the signature/authorization block all preserve. Clients that strip HTML (some corporate Outlook configurations) automatically fall through to the plain-text version.